Guide documents for applicants
- Proposal Summary and Program Narrative Template (editable doc) | Proposal Summary and Program Narrative Template (pdf)
- Implementation Proposal Rubric
- Log Frame Exemplar
- Log Frame Template (editable doc) | Log Frame Template (pdf)
- Timeline Exemplar
- Budget Narrative Template (editable doc) | Budget Narrative Template (pdf)
- Budget Template (editable doc) | Budget Template (pdf)
Title: Calls for Implementation Work on Sex Trafficking
Date Issued: April 2, 2021
Intention to Submit: April 30, 2021
Please indicate your intention to submit a proposal by emailing firstname.lastname@example.org by the above deadline with the email subject “[Your organization name]: Application for Implementation in Senegal.”
Full Proposal Deadline: May 28, 2021, 5:00 PM US Eastern Daylight Time.
Please submit full proposals to email@example.com (strongly preferred) or mail to the address indicated below by this deadline.
Ms. Nnenne Onyioha-Clayton, Program Manager
African Programming and Research Initiative to End Slavery
Sanford Hall, Suite 317
312 Herty Drive
Athens GA, 30602
Synopsis of Program: The African Programming and Research Initiative to End Slavery (APRIES) is seeking partners to implement impactful anti sex-trafficking programs and/or policy work in Senegal, resulting in a measurable reduction in baseline reporting in our target communities and an increase in the number of victims served. These programs are to be implemented in the Kédougou gold mining region of southeast Senegal.
Award Amount: The ceiling for each award is US $909,000 for protection, US $715,000 for prevention and US $715,000 for prosecution, totaling US $2,339,000 for the entire program period of 29 months (2 years, 5 months). Applicants may apply for the protection component, the prevention component, the prosecution component or any combination of these components, and should clearly specify the component(s) for which they are applying.
Eligibility: Non-governmental organizations (NGOs), civil society organizations, community-based organizations (CBOs), public international organizations (PIOs) and international non-governmental organizations (INGOs) in the Kédougou area of Senegal or within close geographical proximity to these areas (e.g. in the same country) with experience doing anti-trafficking work are eligible. Organizations with no prior experience in the target country; organizations with no prior experience in anti-trafficking work; government agencies; and private entities are not eligible to apply. Applicants will need to demonstrate their capability to implement successful programs in the countries they intend to work in.
If you have questions about the program prior to the deadline, please contact:
Ms. Nnenne Onyioha-Clayton
+1 (706) 542-3572
BACKGROUND AND PROGRAM DESCRIPTION
I. Background and Focus
The University of Georgia Research Foundation (UGARF) has funding from the US Department of State Office to Monitor and Combat Trafficking (J/TIP) to estimate and reduce the prevalence of sex trafficking in the West African country of Senegal. The grant is managed by the African Programming and Research Initiative to End Slavery (APRIES), a consortium of researchers from the University of Georgia (USA) and University of Liverpool (United Kingdom), in research partnership with Kantar. APRIES uses a collective impact approach in all its work – including research, programming, monitoring, and evaluation. The goals of our project are to:
- Collect, analyze, and establish robust baseline data on the prevalence of sex trafficking of adolescent girls and young women aged 16 to 21 in Kédougou region hotspots.
- Enhance the quality and scope of our implementing partners’ anti sex trafficking operations resulting in a measurable reduction in baseline reporting in target communities and an increase in number of victims served from baseline by April 2024.
In order to meet these goals, we are seeking implementing partners who will receive sub-awards to implement impactful programs starting in 2021 and ending in 2024. Activities will take place in the Kédougou region of southeast Senegal. In this region, we address sex trafficking around the artisanal gold mining sector in the departments (districts) of Kédougou and Saraya.
The impactful program(s) will respond to identified service and policy gaps that APRIES will discuss with the successful applicants. These might include strengthening anti-trafficking policies and laws, community education and sensitization in the area of sex trafficking, provision of evidence-informed psychosocial and workforce training for survivors of trafficking, evidence-informed reintegration programs, or programs that increase the identification of vulnerable persons or victims of sex trafficking.
Purpose of Implementation
The sub-award will be used for programming and policy projects that measurably reduce the prevalence of sex trafficking as well as increase the number of victims served in target hotspots within the Kédougou region of Senegal. The target hotspots are within the departments of Kédougou and Saraya.
Agencies can apply for one or all of the identified components.
Priority will be given to programs that already demonstrate evidence of effectiveness and have a clear strategy to accelerate positive impact in reducing sex trafficking, as our goal is to measurably reduce sex trafficking in the target areas. We encourage sex trafficking survivor-centered approaches.
Existing data on the Kédougou region highlight the need to focus our prevalence reduction efforts on the trafficking of adolescent girls and young women, including from various source countries, such as Nigeria, Guinea and Ghana. This crime involves traffickers luring girls and young women into trafficking networks with false prospects of well-paid and respectable jobs abroad and, en route, confiscating their passports and forcing them to earn back their freedom through performing commercial sex acts. Internal trafficking of young women in the region also occurs, whereby traffickers may apply coercive, fraudulent or forceful tactics to exploit economic and psychosocial vulnerabilities. Our efforts will focus on programs and policies that are holistic and show a deeper understanding of the continuum of sex trafficking in the area.
We hinge our programs on strengthening policies that can prosecute perpetrators, programs that protect victims of trafficking and exploitation, and programs that aim at preventing trafficking in the first place. As such, approaches that are skillfully integrated within existing social services (e.g., protection services for women and children) are encouraged and will be given priority.
Proposed activities may include one or more of the following components:
Component 1: Strengthening the prosecution of perpetrators
We seek to fund NGOs or civil society organizations that can:
- Enable local and/or national entities to implement the existing 2005 Law to Combat Trafficking in Persons and Related Practices and to Protect Victims, especially in relation to sex trafficking with a focus on the target hotspots within the departments of Kédougou and Saraya.
- Advocate for effective policies and laws that counter sex trafficking practices in ways that protect survivors, empower local authorities such as the Chefs de village (village chiefs), and result in successful prosecutions of traffickers. Collaboration with the National Gendarme, Ministry of Justice, La Cellule Nationale de Lutte contre la Traite des Personnes (CNLTP), as well as other relevant government agencies is highly desired.
- Provide development opportunities (e.g., trainings) to national and local entities with enforcement authority focused on understanding and/or reducing sex trafficking in the target hotspots in Kédougou and Saraya. Training may be required in the areas of Trafficking in Persons (TIP), case detection, investigation, child protection strategies and policy implementation.
- Advance efforts that hold accountable actors who facilitate the commercial sexual exploitation of young women through force, fraud or coercion.
Component 2: Protection of sex trafficking survivors
We seek to fund NGOs or civil society organizations that can use survivor-centered and trauma-informed approaches to:
- Provide appropriate shelter, psychosocial support and medical assistance for survivors of sex trafficking in coordination with Government of Senegal agencies and federated committees such as the Departmental Committee to Promote Child Protection (CDPE).
- Provide appropriate reintegration services to survivors of sex trafficking through culturally sensitive strategies that engage victims, survivors, at risk young women, protective services and community workers. Appropriate reintegration services would include repatriation, and we hope that applicants are able to work with organizations such as the International Organization for Migration (IOM) to execute this.
- Provide life skills and vocational training to survivors of sex trafficking.
Component 3: Prevention of sex trafficking
We seek to fund NGOs or civil society organizations that can:
- Implement community sensitization efforts in close collaboration with local leadership structures with the goal of changing attitudes, practices, behavior, and knowledge linked to sex trafficking, especially targeting adolescent girls and young women aged 16 to 21 years.
- Strengthen and develop partnerships among administrative and traditional leaders, such as Chefs de village, as well as law enforcement officials in order to prevent sex trafficking.
II. Full Timeline
May 28, 2021……….Deadline for submission of applications
June 25, 2021……….Awardees notified
August 2021…………Training of awardees on program implementation and requirements
October 1, 2021…….Implementation of programs begins
March 31, 2024……..End of program activities
Funding: The ceiling for each award is US $909,000 for protection, US $715,000 for prevention and US $715,000 for prosecution, totaling US $2,339,000 for the entire program period of 29 months (2 years, 5 months).
Estimated Number of Awards: Up to 3 awards will be made through this program solicitation.
Program Period: Programs must start by October 1, 2021 and end by March 31, 2024 with a total program period of 29 months (2 years, 5 months).
Non-governmental organizations (NGOs), civil society organizations, community-based organizations (CBOs), public international organizations (PIOs) and international non-governmental organizations (INGOs) in the Kédougou area or within close geographical proximity to these areas (e.g. in the same country) with experience doing anti-trafficking work are eligible. Organizations with no prior experience in the target country; organizations with no prior experience in anti-trafficking work; government agencies; and private entities are not eligible to apply. It is the responsibility of applicants to demonstrate their capacity to successfully implement programs in the areas the propose to work in.
Through this open, transparent, and competitive bid, and to enable us to meet our goals, we are seeking local implementing partners who may be non-governmental organizations (NGOs), civil society, local community-based organizations (CBOs), public international organizations (PIOs) and international non-governmental organizations (INGOs), or a partnership or coalition incorporating several types of organization. Government agencies are not allowed to apply for this opportunity. Selected implementing partners will be required to comply with all the articles that will be included in the memoranda of understanding (MOUs). Organizations that have prior experience in anti-trafficking work in the Kédougou area are especially encouraged to apply.
Successful applicants will demonstrate capacity to manage US government (USG) funding in an ethical and prudent way. Selected applicants will be expected to provide important documentation prior to receiving an award that includes: incorporation or registration certificate; list of board of directors or trustees; organizational chart; written accounting policies and procedures; standard procurement manual; written policy for travel expenses; and the last three years of audited financial statements. In addition to the proposed program narrative, application documents will include three letters of support from local government officials or other NGO/INGO partners, a logic framework (log frame), a theory of change, a timeline, as well as a detailed budget and budget narrative. See Application and Submission Information for the full list of documents to be submitted. Implementing partners will be required to adhere to relevant USG foreign assistance terms and conditions.
Number of Proposals Per Organization:
One. Organizations can apply as consortiums or apply independently but cannot submit applications as part of a consortium in addition to an independent application.
Cost-sharing is not required for this application.
APPLICATION AND SUBMISSION INFORMATION
The following components must be included in all applications. All application documents must be in English. Please use an easily readable font such as Calibri, Arial, or Times New Roman in no more than 12 pt and no less than 10 pt. Proposals should be single-spaced and have 1-inch margins on all sides. Failure to meet these requirements may result in disqualification.
We strongly recommend that applicants utilize the guide documents provided (which include exemplars, templates and a rubric) to prepare their proposals. PLEASE NOTE: Whether using the provided templates or not, applicants should still ensure that they fully address the questions in the CFP.
- Proposal Summary and Program Narrative Template
- Implementation Proposal Rubric
- Log Frame Exemplar
- Log Frame Template
- Timeline Exemplar
- Budget Narrative Template
- Budget Template
A. Signed Cover Page
Please include the following information, in the following order, on a single cover page:
- Applicant Organization
- Contact Address
- Contact Phone Number
- Contact Email Address
- Collaborating Organization(s) (if applicable)
- Contact Address(es)
- Contact Phone Number(s)
- Contact Email Address(es)
- Program Title
- Selected Country and Area(s)
- Total Amount Requested
- Total Direct Costs
- Total Indirect Costs
- Program Dates
- Principal Investigator
- Organizational DUNS/EIN Number (required for all applicants: see http://fedgov.dnb.com/webform/index.jsp)
- Contracting Officer
- Contracting Officer’s Signature
B. Proposal Summary
In one single-spaced page, summarize the problem statement, program goals, and program activities.
C. Program Narrative
Please include the following components in no more than eight single-spaced pages
- Introduction and Theory of Change (suggested 1 page)
Provide a succinct introduction to the program. Give an overview of the program location(s), goals, approach, and team. Explain your theory of change regarding the trafficking problem to be addressed (e.g., resources, relationships, and strategies needed to effect lasting change). Summarize the program or policy you intend to implement.
- Program Goals, Objectives, and Deliverables (suggested 1 page)
The overall goal of the project is to reduce sex trafficking prevalence. Describe the program goals, objectives, and deliverables. The objectives must be specific, measurable, achievable, realistic, and time-bound. For example, successfully reintegrate 25 female survivors of sex trafficking by 2024.
- Program Approach (suggested 4 pages)
Provide a detailed account of your proposed program approach. Keep in mind that APRIES will work with selected applicants to further develop and refine the approach. Ensure that the following information is discussed in this section:
- Selected country and hotspots.
- Core program components (e.g., services, awareness campaigns, protection and/or prosecution advocacy).
- Strategies to successfully implement components as relevant to the type of program (e.g., how you will identify survivors in need of services; how you will design and deliver awareness campaigns; how you will design and carry out protection and/or prosecution advocacy efforts).
- Strategy for working with survivors of trafficking to inform and improve the proposed approach throughout program implementation.
- Strategy for collaborating and coordinating with relevant programs and efforts carried out by government, NGOs, and/or the private sector.
- If you have existing in-country relationships, clarify how you will further strengthen these relationships. If you do not have previously existing relationships, detail how you will build these relationships.
- Consideration of risk and ethics of proposed approach.
- Description of how your organization will practice social distancing and other best practices to minimize the transmission of the COVID-19 virus during programming.
- Management Plan (suggested 1 page)
Describe the plan for managing the implementation program. Be sure to clearly delineate each team member’s role and outline a clear organizational structure. An organizational chart is encouraged in this section. Explain how you will measure success and monitor progress toward your objectives.
- Qualifications of Team (suggested 1 page)
Detail the program team’s capacity to successfully carry out the proposed work (e.g. previous experience in the country/sector/population, previous experience using the approaches proposed). Highlight any previous work that demonstrates this capacity, and detail individual team members’ specific expertise and experience that will lead to the success of the proposed program. Highlight only the most relevant qualifications of individual members. CVs can be used to provide further details. For guidance, see Proposal Summary and Program Narrative template here.
D. Logic Framework (Log Frame)
Provide a log frame that demonstrates the relationships between the needs, activities, and anticipated outputs and outcomes that you hope to achieve in the proposed program. For guidance, please:
- review the Log Frame exemplar
- use the Log Frame template to develop your program’s log frame
- refer to the MERL definitions at the end of this Call for Proposals document
Provide a timeline of the proposed activities. Since the precise start date is to be determined in light of the COVID-19 pandemic, please outline in weeks or months the expected length for different project activities, ensuring that the program ends by March 31, 2024. [For guidance, see Timeline exemplar.]
Each proposal must contain a budget for the full program period. Please use the template provided andprovide a breakdown or spreadsheet showing costs in each of the budget categories listed below, with detailed calculations showing estimation methods, quantities, unit costs, and other similar detail per program year. Any cost-share presented must be broken down according to line items. Applicants may request funds under any of the categories below if the item and amount are considered necessary, reasonable, allocable, and allowable under 2 CFR § 200.
Budget amounts must be presented in United States dollars. Please use the currency converter here: https://www.oanda.com/currency/converter/.
Personnel -For each staff person, provide information such as job title, time commitment to the program as a percentage of full-time equivalent, annual salary (or wage rate), and salary from grant funds.
Fringe Benefits – Provide a breakdown of the amounts and percentages that comprise fringe benefit costs for employees, including health insurance, FICA, retirement insurance, and taxes. List fringe benefit costs separately from salary costs and explain how benefits are computed for each category of employee.
Travel – Identify staff and participant travel. Rates of maximum allowance for U.S. and foreign travel are available at www.fedtravel.com. Per diem rates may not exceed the published USG allowance rates, but applicants may use lower per diem rates.
Equipment -For each type of equipment requested, describe the equipment, the cost per unit, the number of units, and the total cost. Equipment is defined as tangible property having a useful life of more than one year and an acquisition cost of $5,000 or more per item.
Supplies – List items separately using unit costs (and the percentage of each unit cost being charged to the grant) for items such as photocopying, postage, telephone/fax, printing, and office supplies. Applicants should include an itemized list of any personal protective equipment (PPEs) and supplies that they will need to practice hygiene and sanitation methods required to mitigate transmission of the COVID-19 virus during data collection.
Contractual – Provide the costs of all contracts for services and goods, except for those that belong under other categories (such as equipment, supplies, construction, etc.). For each subaward or contract known at the time of application, provide a detailed line-item breakdown explaining specific costs and services. If consultants will be used in the grant, provide all costs related to their activities, including travel and per diem costs.
Other Direct Costs – (These will vary depending on the nature of the grant.) Provide computations for all other costs. These costs, where applicable and appropriate, may include but are not limited to trainings, workshops, subject incentives, stipends, communication expenses, and office rental. It is recommended that these costs be separated by project objectives and activities.
Indirect Charges – Indirect charges are costs that have been incurred for common or joint objectives of an organization and cannot be readily identified with a particular cost objective. These costs are determined by the recipient’s accounting system’s definition. Generally, a negotiated indirect cost rate agreement (NICRA) is not warranted unless an organization has many U.S. government awards at one time.
Should an applicant not possess a NICRA, indirect expenses stated in the budget must be based on a de minimis rate of 10 percent of modified total direct costs. Modified total direct costs means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). Modified total direct costs excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs, and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the federal cognizant agency for indirect costs.
[For guidance, see budget template.]
G. Budget Narrative
This section is a brief, two-to-three sentence explanation of each line item that justifies identified costs.
[For guidance, see budget narrative template.]
Personnel – Identify staffing requirements by each position title with a brief description of duties, percentage of time dedicated to the program(s), work locations, and other justifications for these costs as they relate to the program.
Fringe Benefits – Provide an explanation of fringe costs and how they are calculated.
Travel – Provide a description of travel costs, including the purpose of the travel, how the travel relates to the program, and who will be traveling under these costs.
Equipment – Provide justification for any planned equipment purchase/rental for the program. Note that equipment is defined as tangible property having a useful life of more than one year and an acquisition cost of $5,000 or more.
Supplies – Describe general categories of supplies and their direct use for the program.
Contractual – Describe each contractual or consultant cost and outline the necessity of each for the program.
Other Direct Costs – Provide a narrative description and a justification for each cost under this category and describe how the costs specifically relate to this program.
Indirect Charges – Describe the cost rate used to calculate indirect charges.
CVs for each person who will serve as key personnel on the program should include educational attainment, employment history, any specialized training, and any publications. CVs should be no more than two single-spaced pages in length.
I. Facilities and Equipment
A description of the physical resources already available (e.g., does not need to be purchased) to the applicant for the proposed program in no more than two single-spaced pages. Please include office space, vehicles, computers, and any software programs already available to the applicant.
J. Letters of Support
Provide 3 signed letters of support from local government officials or other NGO/INGO partners detailing the applicant’s ability to successfully implement the proposed program.
K. Submission Instructions
Please email fully completed applications to firstname.lastname@example.org.
While online applications are strongly encouraged, we will also accept applications by mail to the address below. Applicants who choose to mail their application are responsible for ensuring that the full package reaches the APRIES office by May 28, 2021.
Ms. Nnenne Onyioha-Clayton, Program Manager
African Programming and Research Initiative to End Slavery
Sanford Hall, Suite 317
312 Herty Drive
Athens GA, 30602
All applications must be received by May 28, 2021, 5:00 PM US Eastern Daylight Time.
The APRIES team will make a shortlist of finalists, which will be reviewed by the U.S. Department of State Office to Monitor and Combat Trafficking in Persons (TIP Office). APRIES and the TIP Office will then make final decisions on applicants to be awarded.
Applications will be evaluated based on the following criteria:
1. Approach: The proposed program narrative demonstrates a clear, realistic, ethical program plan that can be achieved in the time frame with appropriate risk assessment and high likelihood of meeting goal to decrease prevalence of child trafficking in target regions and sectors. Clear logic model, timeline, and theory of change are important factors.
2. Team: The applicant organization demonstrates highly relevant previous experience; a staffing plan, including special qualifications and language capacity; and strong capacity and management plans to successfully carry out the proposed program. This includes the applicant’s established relationships with prospective collaborators. Resources are available to ensure program feasibility.
3. Budget: The proposed budget is complete and includes all the costs of any personnel, supplies, and activities required by the program. The cost items and amounts are deemed necessary and reasonable and the program’s needs are deemed feasible within the budget presented.
Prior to receiving an award, selected applicants will be expected to provide important documentation including incorporation or registration certificate; list of board of directors or trustees; organizational chart; written accounting policies and procedures; standard procurement manual; written policy for travel expenses; and the last three years of audited financial statements.
Funds will be disbursed on a cost reimbursable basis and upon receipt of an invoice from Sub‐recipient not more often than monthly. Upon receipt of sufficient justification and approval from APRIES, advance payments may be made. Requests should be submitted to the key APRIES contact for this solicitation and include a justification for the advance, the amount of advance and the time period in which it is to be expended in writing. Approval of an advance will hinge on approval of APRIES’ Sponsor.
Awardees will be required to submit quarterly, annual, and final reports over the course of the program period. Reports should provide both financial and narrative reporting on the program to date.
Based upon the results of the pre-award risk assessment, APRIES may consider imposing specific subaward conditions upon an awardee, as appropriate. These additional subaward conditions may include items such as the following:
- Withholding authority to proceed to the next phase until receipt of evidence of acceptable performance within a given period of performance;
- Requiring additional, more detailed financial reports;
- Requiring additional program monitoring;
- Establishing additional prior approvals.
Awardees will be required to comply with the conditions imposed by UGARF’s award agreement issued by the U.S. Department of State including, but not limited to, the following:
• Anti-Prostitution Policy and Requirements. The U.S. government is opposed to prostitution and related activities, which are inherently harmful and dehumanizing, and contribute to the phenomenon of trafficking in persons. Grantees are required to agree to the following special conditions prior to a grant being awarded: (1) None of the funds made available herein may be used to promote, support, or advocate the legalization or practice of prostitution. Nothing in the preceding sentence shall be construed to preclude assistance designed to combat trafficking in persons, including programs for prevention, protection of victims, and prosecution of traffickers and others who profit from trafficking in persons, by ameliorating the suffering of, or health risks to, victims while they are being trafficked or after they are out of the situation that resulted from such victims being trafficked.
• Training Certification. An organization receiving funds must agree to the following: “This organization hereby certifies that, to the extent practicable, persons or entities providing legal services, social services, health services, or other assistance have completed, or will complete, training in connection with trafficking in persons.” TVPA sec.107A(b)(1) (P.L. 110-457).
• STATE DEPARTMENT LEAHY AMENDMENT VETTING REQUIREMENTS: Funds provided under this award are subject to Section 620M of the Foreign Assistance Act of 1961, as amended, a provision titled “Limitation on Assistance to Security Forces” (the “Leahy Amendment”). Subsection (a) of that provision states: “(a) In General.—No assistance shall be furnished under this Act [the Foreign Assistance Act] or the Arms Export Control Act to any unit of the security forces of a foreign country if the Secretary of State has credible information that such unit has committed a gross violation of human rights.”
Accordingly, none of the funds under this award may be used to provide training or other assistance to any unit or member of the security forces of a foreign country if the Department of State has credible information that such unit or individual has committed a gross violation of human rights.
In signing this award, the Recipient agrees to exercise due diligence to ensure compliance with the Leahy Amendment provision and Department of State policy, and to cooperate with the Department of State in implementation of the requirement.
The Department of State implements the Leahy Amendment requirement by vetting units or individuals proposed for training or other assistance to check for credible information of a gross violation of human rights by such units or individuals.
To facilitate Department of State vetting, the Recipient must provide the following information for proposed participants at least sixty (60) calendar days prior to commencing award activities. This information should be submitted to the U.S. embassy in the country where the award will be implemented in order to initiate Leahy vetting procedures:
Information needed: Full name, date of birth, country of birth, country of citizenship, gender, rank, title, and organizational affiliation. Please also include the activity and date that the activity will take place—if the person will participate throughout an extended program, please note the timeframe. Participant information should be submitted in the format attached.
Information required for “security forces” personnel: The above information is needed for each member of a foreign police or military unit (security forces, broadly defined) who will participate in any activity under this award. This includes both civilian and military employees of security forces participating in any activities funded under this award, including training, workshops or meetings, conferences, or other activities.
The Recipient must collaborate with the relevant U.S. embassy on a case-by-case basis to determine if the Leahy requirement applies to specific activities or proposed participants. Individuals who are not members of the security forces but who participate in activities under the award (e.g., politicians, academics, etc.) generally do not need to be vetted.
Submission Deadline: Each candidate must be cleared under Leahy vetting in advance of participation in activities funded under this award. The vetting process typically takes approximately one month, but may take longer if there are a large number of candidates or if issues arise. Thus, all information on proposed candidates must be received by the embassy at least sixty (60) days in advance of the training event or other activity.
The Recipient agrees that it will not include any security forces candidate in training or other activities funded under this award until the State Department advises that the candidate has cleared Leahy vetting and is approved for participation.
Note on Pre-Award Risk Assessment
If the period of performance for the agreement is greater than one year an additional risk assessment will be performed annually during the period of performance.
The African and Programming Initiative to End Slavery (APRIES) will conduct the following monitoring activities during the grant period with awardees:
- Review financial reports as required under the subaward agreement;
- Review performance reports as determined by the program’s logic framework (log frame), with goal(s), objectives, activities, indicators, outputs, target and actual outcomes, and impact;
- Verify that an on-site review is being performed pursuant to the Uniform Guidance; and
- Follow up to ensure that the awardee takes appropriate action on any deficiencies.
APRIES will evaluate the following program areas:
- Needs assessment – the needs of the target population and program;
- Program design – the theory or rationale behind a program;
- Process – the different components of the program and how they lead to intended outputs and outcomes, whether activities are being implemented as planned;
- Outcomes – whether the program is/was effective in producing short- or medium-term changes;
- Impact – the long-term or sustained changes produced by a program; APRIES intends to assess the long-term or sustained changes of the program within 3-5 years after the program activities have ended.
Formative Evaluations: An evaluation will be conducted during program implementation, with the aim of improving performance and programming during implementation. These evaluations generally focus on program improvement, such as understanding whether activities are being implemented as planned or whether targets are being met. Example: mid-term evaluations with a focus on program design, performance, or process.
Summative Evaluations: An evaluation will be conducted near the end of a program or after it has been completed. Summative evaluations focus on (a) understanding whether expected or unexpected outputs and outcomes occurred, (b) identifying factors that affected activities, outputs, and outcomes, (c) assessing the sustainability of results, and (d) drawing lessons that may inform future programming. Example: final evaluations, focusing on output and outcome (what the program achieved).
FAQ and CONTACTS
Frequently Asked Questions
Who should I contact if I have a question that is not covered by the information in this document?
For questions about the program, please write to email@example.com.
Can organizations based in any country apply for this award?
Yes. Organizations that have a history of working in the implementation countries are encouraged to apply and will have priority over those that have no experience in working in these countries. It is the responsibility of applicants to demonstrate their ability to work in the selected countries and hotspots.
How will the selection be made?
The selections will made in consultation between APRIES and the J/TIP office.
What are the criteria for assessment of applications?
Applicants must adhere to the strict requirements of the application and show a strong team and clear strategy to reduce the prevalence of sex trafficking through protection of survivors, enhancing prosecution of perpetrators, and mechanisms that prevent sex trafficking. A clear logic framework (log frame) and timeline as well as a theory of change will also be used to determine awards.
Can an organization submit (or be involved in) more than one application?Organizations can apply as consortiums or independently, but cannot submit applications as part of a consortium in addition to an independent application.
Can the proposal be an expansion of an existing project or program?
Yes, proposals may enhance existing programs but cannot duplicate existing efforts. APRIES will be involved in the co-design of programs with successful applicants.
Can governments or government agencies apply?
No. Government agencies cannot apply for this opportunity.
Full Contact Information:
Ms. Nnenne Onyioha-Clayton, Program Manager
African Programming and Research Initiative to End Slavery
312 Herty Drive, Suite 317
Athens GA, 30602
+1 (706) 542-3572
Email is the strongly preferred mode of contact for this program.
Implementing partners are expected to be familiar with the following important definitions.
At-Risk of Trafficking: Possessing personal or demographic characteristics that have been identified as placing one at risk for trafficking and/or living in a local community with characteristics identified as increasing residents’ trafficking risk.
Child: person under the age of 18 (Trade and Development Act of 2000; ILO C. 182; UN Convention on the Rights of the Child).
Child Domestic Worker: “children who work in third-party private households under an employment arrangement. Child domestic workers engage in various tasks that include cleaning, cooking, gardening, collecting water, and caring for the children and the elderly. Child domestic workers sometimes have live-in arrangements, whereby they live in their employer’s household and work in exchange for room, board, and sometimes education.” (ILAB, 2017 Findings on the Worst Forms of Child Labor, p. 93).
Children’s Hazardous Unpaid Household Services:“the domestic and personal services a child performs within the child’s own household, under the following conditions: (a) for long hours; (b) in an unhealthy environment, including equipment or heavy loads; or (c) in dangerous locations.” (ILAB, 2017 Findings on the Worst Forms of Child Labor, p. 96).
Children’s Hazardous Work: “‘work which, by its very nature or circumstances in which it is carried out, is likely to harm the health, safety or morals of children”… “is colloquially referred to as ‘hazardous work.’” (ILAB, 2017 Findings on the Worst Forms of Child Labor, p. 94, drawn from Article 3(d) of ILO C. 182).
Child Labor: Work that deprives children of their childhood, their potential, and their dignity, and that is harmful to physical and mental development. In particular, children below 12 years working in any economic activities, children aged 12-14 engaged in more than light work, and all children engaged in the worst forms of child labor (International Labour Organization (ILO) Convention 138, 1973; ILO Convention 182, 1989; United Nations (UN) Convention on the Rights of the Child Art. 32, 1989).
Child Labor Trafficking: the recruitment, transportation, transfer, harbouring or receipt of a child for the purpose of labor exploitation.
Child Sex Trafficking: the recruitment, transportation transfer, harbouring or receipt of a child for the purposes of a commercial sex act. Forms of child sex trafficking include prostitution, “production, promotion, and distribution of pornography involving children and the use of children in sex shows (public or private)” (ILAB, 2017. Findings on the Worst Forms of Child Labor, p. 94, as drawn from the definition on CSEC in the 1996 Declaration and Agenda for Action of the First World Congress Against the Commercial Sexual Exploitation of Children).
Child Trafficking: “the recruitment, transportation, transfer, harbouring or receipt of a child for the purpose of exploitation shall be considered ‘trafficking in persons’ even if this does not involve any of the means set forth in subparagraph (a) of this article [means set forth in Article 1, subparagraph (a) of the Palermo Protocol: “the threat or use of force or other forms of coercion, of abduction, of fraud, of deception, of the abuse of power or of a position of vulnerability or of the giving or receiving of payments or benefits to achieve the consent of a person having control over another person, for the purpose of exploitation.”]. Thus, the recruitment, transportation, transfer, harbouring, or receipt of a person under the age of 18 for any form of exploitative labor or commercial sex act is considered child trafficking.
Coercion: “A) Threats of serious harm to or physical restraint against any person; (B) Any scheme, plan, or pattern intended to cause a person to believe that failure to perform an act would result in serious harm to or physical restraint against any person; or (C) the abuse or threatened abuse of the legal process” (Trafficking Victim Prevention Act (TVPA) of 2000, as amended 22 USC §7012, p. 22).
Commercial Sex Act: “Any sex act on account of which anything of value is given to or received by any person” (TVPA of 2000, as amended 22 USC §7012, p. 22).
Debt Bondage: “The status or condition of a debtor arising from a pledge by the debtor of his or her personal services or of those of a person under his or her control as a security for debt, if the value of those services as reasonably assessed is not applied toward the liquidation of the debt or the length and nature of those services are not respectively limited and defined” (TVPA of 2000, as amended 22 USC §7012).
Forced Labor: “Labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery” (TVPA of 2000, as amended 22 USC §7012, p. 21). Note, the “force, fraud, or coercion” requirement does not have to be met for persons under the age of 18 for the activity to be defined as trafficking. Forced labor is all work or service which is exacted from any person under the threat of a penalty and for which the person has not offered himself or herself voluntarily (ILO Convention No. 29, 1930).
Human Trafficking: The act of recruiting, harboring, transporting, providing, or obtaining a person for compelled labor or commercial sex acts through the use of force, fraud, or coercion. Under the Trafficking Victims Protection Act (TVPA), and consistent with the UN Protocol to Prevent, Suppress and Punish Trafficking in Persons (Palermo Protocol), individuals may be trafficking victims regardless of whether they once consented, participated in a crime as a direct result of being trafficked, were transported into the exploitative situation, or were simply born into a state of servitude. Despite a term that seems to connote movement, at the heart of the phenomenon of trafficking in persons are the many forms of enslavement, not the activities involved in international transportation (US Department of State, 2018).
Involuntary Servitude: “includes a condition of servitude induced by means of— (A) any scheme, plan, or pattern intended to cause a person to believe that, if the person did not enter into or continue in such condition, that person or another person would suffer serious harm or physical restraint; or (B) the abuse or threatened abuse of the legal process” (TVPA, section 103, amended as 22 USC §7102).
Modern Slavery: Umbrella term used to cover a range of different concepts relating to severe forms of exploitation and ‘slavery-like’ conditions. In particular: human trafficking, forced labor, debt bondage, worst forms of child labor, and involuntary servitude.
Sex trafficking: “The recruitment, harboring, transportation, provision, or obtaining of a person for the purpose of a commercial sex act” (TVPA, section 103, amended as 22 USC §7102).
Survivor of Human Trafficking: An individual who previously experienced human trafficking, as defined in this document, but is not currently a trafficking victim.
Victim of Human Trafficking: An individual who is currently experiencing human trafficking, as defined in this document.
Young Women: For the purposes of this program, this refers to a target population of girls and women aged 16 to 21 years.
Monitoring, Evaluation, Research and Learning (MERL) Definitions
Activity: A set of actions, tasks, services, etc. to address the need (what will be done to address the need and produce change?).
Impact: The long-term intended change in the social, political, or economic context (what should happen for years after the activity?).
Input: The financial, human, and material resources necessary for the activity to occur.
Learning: The use of MERL data to:
- report on progress toward accomplishing program goals and objectives,
- improve program implementation,
- inform program’s next steps, and/or
- enable replication studies or wider scale implementation.
Need: The specific problem that the activity is addressing.
Outcome: The medium-term or ongoing intended change from conducting the activity (what should happen several months after the activity?).
Output: The short-term or immediate intended change from conducting the activity (what should happen within 24 hours after the activity?).
Performance Indicator: A particular characteristic or dimension used to measure intended changes.
- Indicators are used to observe progress and measure actual results compared with expected results
- Indicators answer “how” or “whether” a project is progressing toward objectives
- Indicators can be expressed quantitatively and should be objective and measurable (e.g., numeric value, percentages, indices)
- Although indicators are mainly expressed in quantitative terms, the methods used to collect data can often be qualitative in nature (e.g., qualitative survey questions, observation)
Target: The expected number of performance indicator cases.